ABOUT MARCLIFFE

A couthy character nestled in eight acres of nature. A place woven into the fabric of the North East of Scotland.

Marcliffe is an elevated, luxury Scottish five-star hotel destination wrapped in warmth and wonder—where traditions are cherished, and memories feel timeless. Located on the edge of the city and close to Royal Deeside, we offer guests a truly special place to dine, stay and celebrate.

ABOUT THE ROLE

We are delighted to offer an exciting opportunity to join the Finance team at Marcliffe as a part time Finance Administrator. This role is ideal for someone looking to develop their career in finance within a dynamic hospitality environment.

You will play a key role in supporting the day-to-day financial operations of the hotel while gaining hands-on experience across core finance functions including accounts payable and receivable, reconciliations, reporting, and financial analysis.

KEY RESPONSIBILITIES

Working with our “recipe for success” — empowering people, delivering excellence in service, strengthening infrastructure, and optimising operations — your responsibilities will include:

• Processing invoices, payments, and expense claims

• Supporting daily revenue audits and financial reporting

• Maintaining and reconciling petty cash and bank statements

• Inputting financial data into accounting and property management systems

• Assisting with monthly financial reports and end-of-period processes

• Managing and filing financial records and documentation

• Communicating with suppliers and internal departments regarding finance queries

• Issuing accurate and timely customer invoices

• Monitoring debtor accounts and following up on outstanding balances

• Supporting audits and ensuring compliance with internal procedures

• Analysing weekly event profitability

• Monitoring food & beverage costs against budget targets

• Collaborating with the Food & Beverage team on pricing strategies

• Identifying opportunities to improve finance systems and processes

• Assisting with ad-hoc finance tasks and projects

ABOUT YOU

We’re looking for someone who is detail-oriented, organised, and eager to learn, with a proactive approach to problem-solving.

• Strong analytical and problem-solving skills

• Excellent attention to detail

• Good working knowledge of Microsoft Excel

• Basic understanding of financial systems and processes

• Strong communication and relationship-building skills

• Ability to work both independently and as part of a team

• A flexible, adaptable, and positive attitude in a fast-paced environment

EXPERIENCE & QUALIFICATIONS

• Previous administrative experience (essential)

• Basic understanding of finance/accounts functions (desirable)

Additional Information

• This role requires adherence to all company policies, procedures, and regulatory standards

• A high level of professionalism and ethical conduct is essential

• Duties may evolve over time in line with business needs

BENEFITS & REWARDS

• Competitive hourly rate

• Employee discount on dining and stays

• On-site parking

• Complimentary staff meals

• Monthly Employee of the Month recognition

• Gratuities (shared, monthly through Tronc)

• Comprehensive training and clear opportunities for progression